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Jobs: Administrative Assistant 3

Position

Administrative Assistant 3 

AID

 

Department

Political Science 

Site

Southern University Baton Rouge 

Status

Full-time 

Filled

No 

Active

Yes 

ContactName

Mikhale Williams 

ContactPhone

225-771-2680 

ContactEmail

 

Category

AS 609 

DatePosted

09/11/2018 

DateNeeded

 

Deadline

9/16/2018 11:55 PM 

DateRetired

 

Description

Function of work is to provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,
OR
To provide highly-skilled keyboarding support in the transcribing and recording of information.
 
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

EXAMPLES OF WORK:  
 
SECRETARIAL
  • Responds to requests for information; may require interpretation of department rules and regulations.
  • Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.
  • Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
  • Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
  • Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
  • May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
KEYBOARDING
  • Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.
  • Types materials that involve knowledge of special terminology.
  • Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.
  • Proofs typing results for typographical errors, spelling, punctuation and format accuracy.
  • Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents. 

Qualifications

MINIMUM QUALIFICATIONS:
Two years of experience in which clerical work was a major duty.
 
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
 
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
 
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
 
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
 
Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy.  If you do not have a score prior to applying to this posting, it will result in your application not being considered.
 
Testing exemptions will not be accepted for this vacancy.
 
Applicants qualifying based on college training will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application if possible. The transcripts can be added as an attachment to your online application or may be sent via fax, mail or hand delivery using the contact information below or via email to hr@subr.edu. The selected candidate will be required to submit original documentation upon hire.
 
To apply for this position, please log on to LA Careers at http://agency.governmentjobs.com/louisiana/default.cfm and complete an electronic application.
 
 
CONTACT INFORMATION
Mikhale R. Williams
Southern University and A&M College
Office of Human Resources
P.O. Box 10400
Baton Rouge, LA 70813
Phone: 225-771-2680
Fax: 225-771-5617
 
Criminal background check and reference verification is required.
 
Southern University and A&M College is an equal opportunity employer.

Salary

$22,630 
Attachments
Created at 9/11/2018 10:18 AM  by Mikhale Robins 
Last modified at 9/11/2018 12:53 PM  by Mikhale Robins